Full Terms and Conditions

The promoter is the Ray and Diana Harryhausen Foundation, Scottish Registered Charity Number SC001419, having their registered offices at Princes Exchange, 1 Earl Grey Street, Edinburgh EH3 9EE (herein after referred to as “the Foundation”).

The Title of the Competition is “The Harryhausen Awards”.

Entry requirements:

To enter the competition:
1. An Entry Fee must be paid before each film is submitted. The Entry Fee covers the cost of one entrance to one category of the competition. The categories available to entrants are detailed below in Clause 1.13.
2. If an entrant wishes to enter multiple films for adjudication, they must pay an additional Entry Fee for each film entered. If an entrant wishes to enter multiple categories in the Prize Competition, the entrant must pay an entry fee for each category they wish to enter.
3. The Entry Fee for a Feature Film Animation is £30.
4. The Entry fee for all other categories, not including Best Feature Film Animation, is £20.
5. A reduced fee of £10 for student entries must be paid alongside a letter from their University or College Admin office confirming their:-
  1. student status at the date of application; and
  2. the film they are submitting.
6. The Entry Fee must be paid via PayPal to rayharryhausenfoundation@gmail.com before entrance to the competition may be completed.
7. If entrants are unable to make payment via Paypal, they should contact the Foundation at info@harryhausenawards.com for assistance.
8. Upon receipt of the relevant Entry Fee, a private Dropbox link will be provided by The Foundation via email for each film to be uploaded. If a private Dropbox link is not provided within 3 working days of payment of Entry Fee, entrants should contact The Foundation at info@harryhausenawards.com, providing confirmation of payment and entry details. Feature film entrants may alternatively submit 5 copies of a DVD or Blu Ray disc of their entry for the adjudication process.
9. All proceeds will be directed to the Ray and Diana Harryhausen Foundation (Scottish Registered Charity SC001419), registered office Princes Exchange, 1 Earl Grey Street, Edinburgh EH3 9EE.
10. Entrants must confirm that their film was completed between 2022-2024. The Ray and Diana Harryhausen Foundation reserves the right to refuse entrants who fail to meet this requirement.
11. All entrants to the Competition must 16 years old or above as of 01/01/2024, not including entrants to the Best Children's Animation category detailed below in clause 13. The Competition is open worldwide, except.(a) employees of the Harryhausen Foundation or its holding or subsidiary companies; (b) employees of agents or suppliers of the Promoter or its holding or subsidiary companies, who are professionally connected with the competition or its administration; or (c) members of the immediate families or households of (a) and (b) above.
12. The Foundation reserves the right to refuse an entry from any organisation or persons from, or with substantial links to, the Russian Federation or Belarus.
13. Entrants can submit under the following categories:
  1. Best Feature Film Animation
  2. Best Short Film Animation
  3. Best Student Film Animation
  4. Best Children's Animation
The Foundation does not accept entries for the competition online if for any reason a technical interruption, fault or site failure occurs when purchasing online. The Foundation does not take any responsibility for incomplete purchases and any incomplete entries will not be considered valid for entry into the competition. The Foundation accepts no responsibility for any purchases which are not completed for any reason.
The Foundation will not accept:
1. responsibility for competition entries that are lost, mislaid, damaged or delayed in transit, regardless of cause, including, for example, as a result of any postal failure, equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind; or
2. proof of posting or transmission as proof of receipt of entry to the competition.
Participants are deemed to have accepted and agreed to be bound by these terms and conditions upon entry. The Foundation reserves the right to refuse entry, or refuse to award a prize to anyone in breach of these terms and conditions.
If you are under the age of 18 , you must obtain written parental or guardian consent to you entering prior to entering the Competition and provide a copy of said consent upon submitting your entry/entering competition. The Harryhausen Foundation may ask the winner to provide proof of age.
By entering the competition, you consent to the Ray and Diana Harryhausen Foundation processing your personal data for the purposes of administering the Competition.
In entering the competition, you confirm that you are eligible to do so and eligible to claim any prize you may win. The Foundation may require you to provide proof that you are eligible to enter the competition.
The Harryhausen Foundation reserve the right to disqualify any entrant (at their sole discretion) if they have grounds to believe the entrant has breached any of the rules, including but not limited to entrants under 18 not providing proof of consent upon entry.
The Foundation will not accept competition entries that are:
1. automatically generated by computer;
2. completed by third parties or in bulk;
3. illegible, have been altered, reconstructed, forged or tampered with;
4. photocopies and not originals; or
5. incomplete.
The Foundation reserves all rights to disqualify you if your conduct is contrary to the spirit or intention of the prize competition.

Nature of Prizes

The winner for each category will be awarded with one Harryhausen Award engraved with the name of their winning category, their name and the name of their entry.
The prize for the winner is non-exchangeable, non-transferable and no cash alternative is offered.
The Foundation reserves the right to replace the prize with an alternative prize of equal or higher value if circumstances beyond the Foundation’s control makes it necessary to do so.
A further ‘nomination certificate’ shall be awarded to all participants who were considered for a prize by the Judges.
Orders of additional or repeat Harryhausen Awards must be paid for in full and in advance of delivery.

Opening and Closing date

The opening date for entries is at midday on November 10th 2023. The closing date of the prize draw is 17:00 on May 31st 2024. Entries received after this time will not be accepted.

Adjudication process

Adjudication will take place between May 1st- June 15th 2024.
Winning entries will be selected by a panel of judges, consisting of 2 Foundation trustees & an independent judge.
A list of names of the judges along with a short description of their expertise can be viewed on harryhausenawards.com.
The decision of The Foundation and the judging panel regarding any aspect of the competition is final and binding and no correspondence will be entered into about it.

Communication

All enquiries must be directed to info@harryhausenawards.com.
The winning entries will be notified by email (using details provided at entry) on June 29th 2024 and must provide a postal address to claim their prize. The prize shall be posted to the winning entrant by August 31st, 2024. In the event of a delay caused by, or arising from or in relation to, a Coronavirus epidemic or pandemic that prevents or delays notification of the winning entries, The Foundation shall notify the winning entrants as soon as reasonably practicable and notify entrants of any delay. The Foundation shall make all reasonable efforts to contact the winner. If a winner does not respond to The Foundation within 20 days of being notified by The Foundation, then the winning entrant’s prize will be forfeited and The Foundation will be entitled to select another winner in accordance with the process described above.
The Foundation must either publish or make available information that indicates that a valid award took place. To comply with this obligation, winning entries will also be publicly announced via harryhausenawards.com and The Foundation’s social media channels on June 29th 2024. If you object to any or all of your surname, county and winning entry being published or made available, please contact The Harryhausen Foundation at info@harryhausenawards.com. In such circumstances, The Foundation must still provide the information and winning entry to the Advertising Standards Authority on request.
Winning entries will be shown on the Foundation’s Vimeo channel. Feature film entrants can provide a 3 minute clip or a trailer for their submission. Winners will be presented with their prize at an in-person event that will be arranged at a later date. Further details will be provided to winning entrants upon clarification of details.
The Foundation shall be responsible for delivery of the prizes to the winners, on receipt of the winners postal address. Delivery shall be made by tracked shipping and details shall be provided to the recipient of tracking information. The Foundation does not accept any responsibility for loss or damage to the prizes during the delivery process.

Right to postpone competition

The Foundation reserves the right to hold void, cancel, postpone, or amend the promotion where it becomes necessary to do so, for example should another lockdown occur preventing opportunities for people to enter our prize draw.

Personal data

Personal data supplied during the course of the award process will only be processed as set out in the Ray and Diana Harryhausen Foundation’s Privacy Statement.

Intellectual Property

By entering the competition, entrants confirm that their entries are original to them and shall not infringe upon any third party intellectual property rights. The winner, by entering the competition, assigns all intellectual property rights with full title guarantee and waive all moral rights in their work to the Ray and Diana Harryhausen Foundation (SC001419) for use by the Foundation for any and all of its activities including commercial and fundraising activities as the Foundation sees fit in perpetuity.
You agree that the Foundation may, but is not required to, make your entry available on its website www.rayharryhausen.com and any other media, whether now known or invented in the future, and in connection with any publicity of the competition. You agree to grant the Foundation a non-exclusive, worldwide, irrevocable licence, for the full period of any intellectual property rights in the competition entry and any accompanying materials, to use, display, publish, transmit, copy, edit, alter, store, re-format and sub-licence the competition entry and any accompanying materials for such purposes.

Dispute

If there is any reason to believe that there has been a breach of these terms and conditions, the Promoter may, at its sole discretion, reserve the right to exclude you from participating in the competition.
The Promoter reserves the right to hold void, suspend, cancel, or amend the prize competition where it becomes necessary to do so.
The Awards shall be governed by Scots Law and entrants to the award submit to the jurisdiction of the Scottish Courts. Any disputes will be governed in accordance with the Law of Scotland.

Terms and conditions updated on January 15th 2024.